Clicking on the link will bring up a log-in window. When might animals be present in the workplace? The following flowchart shows the process for notifying your regulator of an incident by phone: Written notification must either be provided on the health and safety regulator’s approved form or contain the details outlined in the form. 171 77 StockholmPhone: 08-524 800 00 your external notification obligations are met, using accurate information; assistance has been provided to site managers and employees; the incident site has been properly preserved; appropriate prevention activities are implemented; and. Near accident — have you been involved in or witnessed something at the university that could cause injury or sickness?

Information safety - e.g.

graffiti, vandalism. It’s essential that you know how to deal with an incident at work and educate your team to respond properly. Students should also contact the Student Health Service. Whatever the incident – it is important that appropriate action is taken straight away. ventilation, temperature controls or lighting) are to be reported direct to Akademiska Hus or similar leasing company.

The system has 12 different types of event to choose from in the online form. Reporting is usually thought of as what happens after an accident, dangerous condition, injury or near-miss has taken place. Our development work requires that we get acquainted with such deviations, and we want to encourage you to note events that should not be reported. Educate workers on how to report an incident specifically when there is exposure to blood. All Rights Reserved. Student — for or students at KI who have a KI user name/password. An incident report should be completed at the time an incident occurs no matter how minor an injury is. Incident reporting is the first step in a much longer process. So you’ve encountered an incident in the workplace? All workplace incidents are to be reported to the relevant supervisor/manager and an AIIR completed. Here you are to report all events affecting your physical and psychosocial work environment. The more we get to know, the more effectively we can act, and the better placed we will be to make Karolinska Institutet a safer, more secure and more sustainable workplace. By signing up, you accept our Terms of Service & Privacy Policy. These are all examples of lagging indicators – you’re looking in the rear-view mirror, reporting what happened and seeing what you can learn from it. Ultimately, reporting an incident properly can be the difference between making a major legal error and conducting yourself properly.

asbestos or hazardous chemicals, which is likely to create a serious risk to someone’s health or safety in the future. The lagging actions refer to the times when an event happens and the response lags behind, whereas the leading actions ensure that you are one step ahead and are prepared for the next incident when it happens. However, the real challenges begin once you start looking at why the incident occurred and assess what can be done to prevent these incidents in the future. After looking at prevention and how to better report incidents and manage them in the short term, it is essential that your business looks at the root causes and carries out investigation. Accident at or travelling to/from work — has anyone been injured at or on the way to/from the university?

Sydney 61 2 9113 5947, San Francisco 1 415 800 4125, London 44 20 8133 5673, Incident Reporting In The Workplace: A Step By Step Guide. I’ve lost a flash drive containing important and sensitive personal data that I need in my research. activists are blocking the entrance to a KI building or are standing outside aula medica handing out leaflets about a specific experiment. The dangerous or irresponsible use of instruments/tools. Incidents and accidents concerning fixtures etc. Get the latest health and safety updates from Health & Safety Handbook, What to do when a notifiable incident occurs in your workplace, Why you should carefully review the context in which enforcement notices are issued by safety regulators, 5 key ways you can prevent violence in the workplace, National Safe Work Month: Shining a light on work health and safety, COVID-19 delays Globally Harmonised System of Classification. We therefore offer an anonymous function for reporting suspected irregularities in order to protect the person filing the report from reprisals. Workload stress or discrimination/harassment. There’s a few things that you are required to do in order to make sure that the incident is reported quickly and accurately, however a surprising amount of businesses get this wrong. Situations where people could have been injured, but, luckily nothing came to pass. Colleagues/students failing to observe the proper handling/safety procedures. Incident reporting can be categorised into lagging actions and leading actions. Miscellaneous - If the report concerns an incident that covers more than one category, use the most relevant one. As soon as an incident happens, the natural reaction is for people to panic. do not disturb the site where the incident occurred. an accident, dangerous condition, injury or near-miss has taken place. © Portner Press 2020. Internal reporting of an incident helps to ensure that: In many cases, there are several parties involved in a notifiable incident, or who are aware of the incident occurring. In the first instance, with the name of the person behind the report, but if for any reason this is not possible then anonymously. It is essential that the following are reported to authorities by law: Once you’ve reported the incident in the most effective and legal way, the next stage is to make sure that the documents are kept safe. To help you with this, an incident reporting system is one of the best ways to stay on top of all workplace incidents and make it easier for your people to report accurately. Seemingly small injuries can compound over time or become worse after the initial experience.



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